“Put it in writing, or it didn’t happen.” This advice from lawyers is relevant for job seekers — especially when accepting a new job. But, exactly what should you say in a letter of acceptance?
Writing a letter of acceptance is especially important if your job offer was made orally but you have not — or did not — receive confirmation of the offer in writing. An effective letter of acceptance should demonstrate your enthusiasm for the position and include clarification of four key pieces of information: job title, salary information, details of benefits being offered (if any), and start date.
You can also clarify the date that the employer extended the job offer, as well as any additional information the company needs from you — or that you need from the company — before starting the new job. Address the letter to the person who offered you the position.
Here are a couple of templates (and samples) you can use to formulate job acceptance letter.
Acceptance Letter Template #1:
(Date)
(Contact Name)
(Title)
(Company Name)
(Address)
(City, State Zip)
Dear [Contact Name]:
Thank you for the opportunity to accept a position as [Job Title] with [Company Name]. I am happy to accept your offer, with an anticipated starting date of [date].
I am pleased to accept the starting salary of [$$], and the additional benefits of [list them specifically].
Please let me know if you need anything from me in the meantime. You can reach me at [000] 000-0000 or via email at [email address].
Thank you again.
Sincerely,
[Your Name]
Sample Acceptance Letter #1
(Date)
(Contact Name)
(Title)
(Company Name)
(Address)
(City, State, Zip)
Dear (Contact Name):
Thank you for the opportunity to accept a position as Team Lead 1 with Merit. I am happy to accept your offer, with an anticipated starting date of (start date).
I am pleased to accept the starting salary of $34,400, and the additional benefits of health and dental insurance (after 90 days of employment), $1000 tuition reimbursement, life insurance (one-time annual salary), and seven days of paid vacation.
Please let me know if you need anything from me in the meantime. You can reach me at [000] 555-1226 or via email at janejobseeker@gmail.com.
Thank you again.
Sincerely,
Jane Jobseeker
Acceptance Letter Template #2:
(Date)
(Contact Name)
(Title)
(Company Name)
(Address)
(City, State Zip)
Dear [Contact Name]:
I am writing to confirm my acceptance of your offer of employment. I am thrilled to be joining [Company Name] as a [Job Title], effective [start date], with a starting salary of [$$$].
As we discussed, I will provide you with [documentation or other information] by [date you will provide the information]. I will look forward to receiving [information provided by the company] so that I can complete it before my start date.
I am looking forward to working with your team. I’m confident I can make a significant contribution to the company in this role.
Sincerely,
[Your Name]
Sample Acceptance Letter #2:
(Date)
(Contact Name)
(Contact Title)
(Company Name)
(Company Address)
(City, State, Zip)
Dear (Contact Name):
I am writing to confirm my acceptance of your offer of employment. I am thrilled to be joining Angel Ministries as a Director of Development, effective (start date), with a starting salary of $44,000.
As we discussed, I will provide you with my hiring paperwork by (submission date). I will look forward to receiving the paperwork for the life insurance policy so that I can complete it before my start date.
I am looking forward to working with your team. I’m confident I can make a significant contribution to the organization in this role.
Sincerely,
Jane Jobseeker
Vet2Work 